Name of the sections in MS Dynamics AX 2012 forms

As we all know that there are many UI changes when compared to AX 2009 and 2012. Many new features or areas are added in all forms. I took this opportunity to explain all the feature or part or areas names in the AX 2012 forms. Below is the screenshot for your reference. You can find its related names in directed TEXT boxes.

Creation and Posting of Movement Journal in Microsoft Dynamics AX 2012

process of Movement journals posting in Inventory management.

The Movement journal can be used  to bring in opening Inventory balances during system setup and offset these adjustments to specific ledger accounts.

• To create and post Movement journal follow below navigation.
• Navigate to Inventory and warehouse management—>Journals—>Item transactions—>Movement

          

• Click “New” icon on the Movement journal form as shown in above screenshot
• Select a Journal name as required say “Imov” as shown in above screenshot
• Click Lines icon in the same form as shown in the above screenshot
• A new journal lines form is opened,

         

• Select item number in the ‘Item number’ field
• Enter if required item dimensions like Configuration, Size and Color.
• Enter if required Storage dimensions like Site, Warehouse, Location and Pallet ID. (Warehouse is mandatory, Site is mandatory if Site is activated).
• Enter if required Tracking dimensions like Serial and Batch number.
• Enter some value in ‘Quantity’ field.
• If you are going to add or intake the inventory you need to put positive value in the ‘Quantity’ field. If the value is positive you can edit the value displayed in Cost amount field.
• If you want to remove or decrease inventory you need to put negative value in the ‘Quantity’ field. Here you can’t edit the values displayed in ‘Cost amount’ field(As shown in above the screenshot).
• Select a Ledger account as per the requirement in the ‘Offset account’ field. (This is applicable and visible only for Movement journal and this is specialty of this journal).
• Now if required, add some more items by creating another line and enter all related values in related fields.
• Now journal is ready to post.
• Click ‘Validate’ icon in the top of the form and click ‘OK’ option to validate whether the data entered is correct or not before actually posting the journal.
• If you get any Warning or Information or Error logs please address them and proceed for Posting
• To post the journal, click ‘Post’ icon on the top of the form and click ‘OK’ in the Posting form.
• Now you will see an information log as Journal is posted successfully

Creation and Posting of Counting journal in MS Dynamics AX 2012

Counting journal which is part of Inventory journals.

This is a process where we adjust Item’s On-hand as per the actual physical stock by posting a journal as per actual physical stock available in the warehouse.

The Counting journal lets you calculate the current on-hand inventory level that is recorded for a group of items, and then post the actual physical count to make the adjustments necessary to reconcile their differences.

In Dynamics AX, you will register the counted quantity in inventory journals. When posting the inventory journal, the difference between the counted quantity and the physical quantity available in Dynamics Ax will post as an item issue or receipt similar to an inventory profit/loss journal.

Process of creating and posting of Counting Journal

Inventory and warehouse management—>Journals—>Item Counting—> Counting 

· t

Click Ctrl+N or New icon on the top of the form as shown in the below screenshot

· A new dimension form is opened, with only Storage and Tracking dimensions check boxes enabled.

· Select any dimension check box as required and click OK (AX displays On-hand quantity on journal form based on the Dimension selected, for example if Warehouse is selected AX displays On-hand quantity warehouse and Site (Default) wise in the journal form, if Warehouse is not selected it displays On-hand quantity as soon as Site is selected and before selecting warehouse itself)

· Select the journal name in the Name field for which you are running the counting.

· Click Lines option as shown in the above screenshot.

· By clicking Create in the Counting journal lines form, you can select one of the three methods of creating lines. This is shown in the below screenshot and following table.

 

Method	Description
On-hand	Selecting this creates a journal listing only for those items for which on-hand inventory is registered—that is, on hand inventory is not equal to zero.
Items	Selecting this creates a journal listing for all items, and through the counting process, warehouse staff will identify those that are on-hand (by noting the number Counted) or not on-hand (zero).
Expired batches	Selecting this creates a journal listing only for those items with an expired batch date. This enables warehouse staff to count only those items with expired batches so that these items can be removed from inventory or otherwise treated in a special manner.

· You can also enter new lines by clicking Ctrl+L and enter Item in the item field.

· In the Counted field, enter the actual physical quantity of items counted.

· The difference between the on-hand inventory and the counted quantity is calculated automatically and appears in the Quantity field. Notice that you must enter a quantity, even if the quantity is zero, for every line that appears in the counting journal.

· Enter any additional lines for items that were not generated when you created the counting journal lines.

· Click Post to post any differences in system counted and physically counted quantity.

Creation and Posting of Transfer journal in MS Dynamics AX 2012

Transfer journals are used for transferring an inventory quantity from one dimension combination to another dimension combination.

In most cases, you will transfer from one warehouse or location to another. You may as well post a transfer to change the batch or serial number, however. In addition to the data recorded in profit/loss journal lines, you need to enter the applicable inventory dimensions to which the item should transfer. Dynamics AX posts ledger transactions for item transfers, because transferring a standard cost item between two sites, for which different standard cost prices apply, will change inventory value.

When you post a Transfer journal, for one journal line, two inventory transactions are created for one journal line. The two transactions are an inventory receipt and an inventory issue. The on-hand inventories at the two warehouses will be changed.

Postings to general ledger occur in the following cases:

• Items are moved to another dimension, for example if items were originally registered by using color=black and are moved to color=red. Postings occur whether this is in the same site or whether the transfer is other sites.

• Items are moved to another site, even if the inventory item dimensions are identical. This enables sites to have different costs for the same items.

Creation steps:

From the Navigation Pane, open Inventory and warehouse management –> Journals –> Item transactions –> Transfer.

Ø Click “New” button on the form.

Ø Select “Journal name” in Name field

Ø Select “Lines” button and journal form opens

• Select an Item number in the Item number field
•  Select a From and To Site to transfer the item to.
•  In the From warehouse field, select the location (if required) from which the item should be transferred.
•  In the To warehouse field, select the location where the item is going.
•  Use the From batch number and To batch number fields to specify batches.
•  Use the From Size and To Size fields to specify batches (change the values if you require)
•  Use the From Color and To Color fields to specify batches. (change the values if you require)
•  Use the From Configuration and To Configuration fields to Specify batches. (change the values if you require)

•  In the Quantity field, type the quantity to transfer. (Will have negative sign by default)
•  Click Validate tab in the top of the form and click OK option shown in above screenshot
•  If you get any Warning or Information or Error logs please address them and proceed for Posting.
•  To post the journal, click Post tab on the top of the form and click OK in the Posting form.
• Now you will see an information log as Journal is posted successfully.

Creation and Posting of Inventory adjustment Journal in AX 2012 

Hi All,

In this topic now I am going to explain importance and Creation & Posting of Inventory adjustment journal in Microsoft Dynamics AX 2012.

The Inventory adjustment or  Profit/Loss journal is generally used to write-off inventory or to make standard adjustments. It is an inventory adjustment journal for items lost, broken, or just found where item value and quantity must be updated to keep inventory accuracy. This kind of journal automatically applies financial transactions to preset accounts for profit and loss. This journal was known as Profit and Loss journal in earlier versions of AX prior to AX 2012.

To create and post Inventory adjustment journal follow below navigation.

Navigate to Inventory and warehouse management –>journals—> Item transactions —>Inventory adjustment

Click “New” tab on the Inventory adjustment journal form as shown in above screenshot

Select a Journal name as required say “IPL” from above screenshot.

Click Lines button the same form as shown in the above screenshot.

A new journal lines form is opened,

Select item number in the Item number field.

Enter if required dimensions like Item (Configuration, Size and Color),

Enter if required Storage dimensions like Site, Warehouse, Location and Pallet ID. (Warehouse is mandatory, Site is required if Site is activated).

Enter if required tracking dimensions like Serial and Batch number.

Enter some value in Quantity field.

If you are going to add or intake the inventory you need to put positive value in the Quantity field. If the value is positive you can edit the value displayed in Cost amount field as shown in below field.

If you want to remove or outtake or decrease inventory you need to put negative value in the Quantity field. Here you can’t edit the values displayed in Cost amount field.

Now if require adding some more items create another line and enter all related values in related fields.

Now journal is ready to post.

Click Validate tab in the top of the form and click OK option shown in above screenshot

If you get any Warning or Information or Error logs please address them and proceed for Posting

To post the journal, click Post tab on the top of the form and click OK in the Posting form.

Now you will see an information log as Journal is posted successfully